Grantee Responsibilities

All grantees have an important role in carrying out the objectives of the Fulbright Program. In addition to their own work, grantees are expected to help foster goodwill and mutual understanding between the United States and Finland. Please refer to your Terms of Award to clarify the provisions of your grant, and your obligations and benefits therein.

Update Your Current Contact Information to Fulbright Finland

It is the responsibility of each grantee to notify Fulbright Finland of their contact information and any changes to it.

Inform Fulbright Finland of your Finnish bank account and new address and phone-number as soon as you get them. Bank and Contact Information Form (doc).

office@fulbright.fi


Be in contact with your local Fulbrigh program coordinator before any travels!

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Cooperation with Fulbright Finland

Grantees may be asked to cooperate with Fulbright Finland on the Center’s various programs and services. For instance, grantees may be asked to perform or give speeches at Fulbright Finland’s events or to participate in grantee interviews and selections.

Grantee Finances and Grant Payments

All grantees must bring enough funds to cover room and board for at least the first 2-4 weeks in Finland. It is also wise to be prepared for other settling-in costs, such as bus passes, mobile phone deposit, and student housing deposits. Many of these expenses may have to be dealt with before your first grant payment and can easily add up to $2,000 or more.

The grant allowance is intended to assist with living costs in Finland. It bears no relation to the grantee’s salary in the United States nor is it meant to pay for the travel expenses or tuition of dependents. It is not intended to cover extraordinary project costs, such as film, art materials, extensive photocopying, and so on.

Grantees should be prepared to make some adjustments if need be. Apartments are usually smaller than those in the United States. The prices of most things do not vary remarkably from their counterparts in the United States, but some items can be much more expensive. The maintenance allowance will not suffice to cover major purchases of winter wear or sports equipment. Furthermore, the allowance has not been designed to cover travel in Europe during or after the grant period.

It is important to note that internationally the funding for Fulbright grants comes from a number of sources and it very much depends on the country as well as the particular grant program. In approximately 50 countries around the world there is a binational commission that administers the Fulbright program and each of the commissions is unique (and different from each other) in many ways. The Finnish Fulbright Commission (the Fulbright Center) is an independent binational commission. Approximately 80% of the funding of the Finnish Commission comes from Finland.

The maintenance allowances in majority of the grant categories are paid by the Fulbright Center from a Finnish account. Please note, there are three exceptions: the Specialist program, the Fulbright-CIMO program grantees and the Distinguished Fulbright Awards in Teaching grantees. The CIES is responsible for the grantee's monthly allowance (honorarium) and travel grant for the participants of the Specialist Program, IIE handles the payment of the Distinguished Fulbright Awards in Teaching and CIMO pays the grants for Fulbright-CIMO grantees.

The maintenance allowance is normally for nine months (one academic year) or four to six months (one semester). Grantees will receive their allowances from FC in equal monthly installments, paid directly into their Finnish bank accounts on the first day of the month. The first monthly payment will be made during the first week of September/January, or as soon as the grantee has delivered his/her Finnish bank details to the Fulbright Center. Please note that maintenance allowances can only be paid in Euros to a bank account in Finland.

Student Fulbrighters may be fully sponsored by the Fulbright Center or co-sponsored by a Finnish university or a cooperating organization, such as the Centre for International Mobility (CIMO) of the Finnish Ministry of Education.

For students fully funded by Fulbright Finland or a university, for example the University of Helsinki or Turku, the monthly grant allowance will be paid by Fulbright Finland directly to the grantee’s bank account in Finland. For Fulbright-CIMO students, the monthly grant allowance will be paid by CIMO directly to the grantee’s bank account in Finland.

Fulbright-CIMO grantees will receive their monthly allowance from CIMO. After CIMO has received the grantee bank account information, it will take approximately 10 days for the grantee to receive the first allowance installment. The grantee will receive the following allowances on the first weekday of each month (or few days before the turn of the month).

During the Fulbright Finland orientation, the grantees will be given a bank account information form, which need to be filled in after opening the Finnish account and sent to Fulbright Finland.

Fulbright Finland will deposit the travel allowance to each of the grantee, after the grantee has done all the required pre-departure paperwork. The travel allowance is deposited to the grantee’s US bank account.

Additional Income during the Fulbright Grant Period

The grantee is required to notify the Fulbright Center, if she/he is offered an honorarium, lecture fee or other salary during the grant period. Student grantees may not undertake remunerative employment during the grant period without prior written approval by the Commission. Grantees are reminded that Finnish legislation on taxes and work permits regulate accepting payments while in Finland.

Residency Restrictions

The grantee will not be entitled to any maintenance allowance until he/she takes up the assignment in Finland. The initial maintenance payment will be made shortly after the grantee’s arrival in Finland to take up the project.

If for any reason the grantee, during the term of this grant, ceases to carry out his/her project or activity, the maintenance allowance and other grant benefits may be suspended until the grantee resumes his/her project or activity.

 

Traveling within and outside of Finland

  • Grantee cannot travel during compulsory Fulbright Finland events and other engagements.
  • According to the international Fulbright grantee Terms and Conditions “as a general rule, grantees are permitted a cumulative total of 14 days of personal travel within and outside of the host country, excluding weekends, national and/or religious holidays in the host country, and depending on the host country policies. The Fulbright Commission in the host country may permit more than 14 days of personal travel. The grantee must obtain prior approval for all personal travel from the Fulbright Commission, which may consult with ECA before granting approval.”

Before traveling

  1. Before making travel plans, talk to your host and make sure that the timing of your travel is suitable for your host in Finland and that it does not affect negatively on your Fulbright project.
     
  2. Contact your Fulbright Finland program coordinator well before traveling to inform your travel details and to find out whether the travel has any effect on your grant. According to the international Fulbright rules, the grantee must obtain prior approval for all travel from Fulbright Commission, which may consult with ECA before granting approval. FDAT program participants will additionally need to consult IIE before any travel out of the country.
     
  3. Inform your Fulbright Finland program coordinator the exact dates of your travel, the destination and your contact information while traveling. Fulbright Finland is required by the U.S. Department of State to be aware of the grantee whereabouts.
     
  4. If your travel is not Fulbright related travel, your ASPE insurance will not be valid during the travel and you must acquire other insurance. If the travel is a combination of Fulbright related and personal travel, Fulbright Finland needs to consult IIE and U.S. State Department on the effect on ASPE coverage.
     
  5. Be sure to check the visa requirements of the country you will visit.

Hyvää matkaa!

Travel in European countries

U.S. citizens can travel to most of the European countries as a tourist usually for maximum three months based on European Union regulations or Schengen Convention. Please note that the European Union and the Schengen area are two different zones and include different countries. Always before planning travels to other European countries, check with the country’s immigration officials the traveling regulations for U.S. citizens. Do take your passport and residence permit along when traveling inside Schengen or EU area.

 

Evaluation Report

Final reports are required from all grantees, and an additional mid-year report from full-year grantees.

In addition to Fulbright Finland reports, grantees are also required to write a separate report for the U.S. administrators of the program. Students and Distinguished Teacher Program grantees submit the report to the Institute of International Education (IIE) and scholars to the CIES (Council for International Exchange of Scholars).

Grantee reports are required by the regulations of the Fulbright Program. Fulbright Finland submits copies of all reports to the Ministry of Education in Finland, the U.S. State Department, the J. William Fulbright Foreign Scholarship Board, CIES and IIE. Failure to submit these reports will hinder program administration and jeopardize future candidacy for Fulbright grant. Fulbright Specialists are required to submit an evaluation to CIES after completion of the visit to Finland. The Finnish host will submit an evaluation to Fulbright Finland.

You can find the Fulbright Finland reporting forms on the Feedback and Forms page.

Events

There are three events over the grant year in which the grantees are expected to participate.

  • Fulbright Arrival Orientation

  • American Voices Seminar in October in Turku

  • Spring Seminar

Read more on the Orientation and Seminars page.