Passport and Residence Permit

Passport

If you do not already have a valid U.S. passport, obtain one from the nearest U.S. passport office or its local agent. 

Dual Citizens

The U.S. State Department’s position is that dual U.S. citizens taking part in the Fulbright Program travel on their U.S. passports, even if it entails some extra time and expense.

However, the Finnish Immigration Service (the authority deciding on Finnish residence permits) advises the following:

  • Dual Finnish-U.S. citizens can stay in Finland without a Finnish residence permit. They cannot apply for a Finnish residence permit.
  • Grantees with U.S. and other EU country citizenship should follow the EU citizen registration process when coming to Finland instead of applying for a Finnish residence permit. Please see detailed EU citizen registration instructions at the Finnish Immigration Service website.

Residence Permit

Most Fulbright grantees and their accompanying family members need a residence permit for their stay in Finland. Grantees are personally responsible for obtaining a passport and the residence permit required.

If your stay exceeds 90 days, you must receive a residence permit before entering Finland. Begin the process at least 5 months ahead of time.

In Short

  • Begin the residence permit process at least 5 months before your planned arrival to Finland (advised by Migri in September 2019). Please note that collecting all documents required for the permit application may take several months.
  • The Finnish Immigration Service Migri makes the decision on your residence permit application.
  • Begin your residence permit application process by first reading the instructions on this page so that you learn which residence permit you need to apply for.
  • After reading the Fulbright Finland instructions on this site, begin filling in an electronic residence permit application at Migri’s online service website called Enter Finland. You can track the progress of your application in your personal user account.
  • As part of the residence permit application, you are required to visit in person one of the Visa Application Centers (VAC) which represent Finland in the U.S. and are maintained by VFS Global. The Application Centers are located in Washington D.C., New York, Chicago, Houston, Los Angeles, and San Francisco. You can decide yourself which VAC you prefer to visit. The Consulate General of Finland in New York and Los Angeles also take in other than work or study based residence permit applicants to a certain extent (information on November 2018). Your biometric data (fingerprints) will be collected during the visit and your original application documents will be checked. The collection of biometric data is an EU-wide regulation where the EU is following the lead of the USA which for some time has collected fingerprints from all visa applicants.
  • After you have submitted your application online and visited one of the Application Centers, Migri in Finland will make a decision on your application. At the end of the process, the Application Center will mail the residence permit to you.

Please see detailed application instructions below.

If your stay is less than 90 days

According to the Finnish immigration regulations, you do not need a residence permit if you come to Finland to work as a researcher and you come to the country on the basis of an invitation or a contract, for no longer than 90 days. This regulation concerns Fulbright scholars, specialists and teachers. According to the grantee feedback, the residence permit may however at times come in handy when handling practicalities in Finland.

In retrospect, I should have applied for a visa [residence permit], even though my stay was less than 90 days because the visa [residence permit] is necessary for receiving a Finnish ID number. Having the ID number is extremely helpful for: opening a bank account with full services, registering for child care, and receiving discounts on bus passes, among other things.  
-  U.S. Scholar 2015-2016

It is possible to apply for a residence permit also for stays under 90 days, but please note that there are practical considerations, including the cost of the permit and cost of the travel to one of the Application Centers in the U.S. If your stay in Finland is less than 90 days and you are considering obtaining a residence permit, please contact Fulbright Finland before starting the application process.

Residence Permit Application Process

We strongly recommend that you begin the application process well in advance- preferably 5 months prior- to your planned arrival in Finland as securing appointments for biometrics may take time, to give yourself enough time to get your paperwork and documentation in order. You should be aware that the processing of your permit application cannot be started until you have submitted all the required paperwork. Applying as early as possible is strongly recommended.

Please also check the pages of the Finnish Immigration Service Migri and VFS Global prior to applying for the residence permit, since there might be changes after the writing of this Guide.

According to the Finnish Immigration service, you can apply for a residence permit beyond the dates of your Fulbright grant provided that you have the insurance coverage and financial means for that additional time. You have also an opportunity to stay in Finland (and the passport-free Schengen area comprised of twenty-six European countries) without a valid residence permit for 90 days as a tourist before or after your Fulbright period. Many Fulbrighters have arrived early or stayed after their grant period to enjoy the beautiful Finnish summer, or to travel in Finland and around Europe. Please remember that your ASPE benefit is valid only during your official grant term dates.

If you would like to stay on in Finland for other purpose than tourism, please contact the Fulbright Finland Foundation for more information.

Below you will find more information regarding specifically scholars, specialists and students. Please make sure that you follow the instructions meant for your grant category.

Fulbright Scholars and Professionals (including Fulbright Teachers)

All participants of the Fulbright scholar program (lecturers, lecturer/researchers, researchers, mid-career professional development grantees, Fulbright Distinguished Awards in Teaching program grantees) whose stay in Finland exceeds 90 days must apply for and receive a residence permit before entering Finland. Dependents accompanying the grantee for more than 90 days must also have a valid residence permit.

Documents needed for the scholar residence permit application:

1. Completed application form for a residence permit

First, please fill in the online residence permit application form through the Finnish Immigration Service’s pages. Please read the instructions for the residence permit application for scientific research carefully. In the online application system, you are looking for the “Residence permit application for scientific research” (OLE_TUT).

To fill out the application, you will first need to create a user account at the EnterFinland website:
https://enterfinland.fi/eServices/info/researcher

Please note that each family member will need to have a separate user account. (All the family members will  be connected together).

If your family is joining you to Finland, separate forms need to be filled out for each dependent. A spouse also needs to fill out form OLE_PH1 and children the form OLE_PH4.

Spouse: OLE_PH1

Child: OLE_PH4

In addition, the grantee must also fill the application PK1_plus for his/her spouse.

Please make sure you fill out all sections of the form. The application will not be processed with inadequate information.

Please take note of the following additional instructions for Fulbright grantees:

Population register and the personal identity code

Please remember to request that your personal information is recorded in the Finnish Population Information System by ticking a box that addresses this matter in the residence permit application. This way you will receive a Finnish personal identity code at the same time as you are issued with the permit and this will make many practicalities easier for you in Finland.

Grounds for applying for the residence permit

In section C 5, “Additional information for the application”, please write that you are a Fulbright Scholar/Teacher grantee (except PhD students write that you are a Fulbright U.S. Student Program grantee) and specify that you are applying for the residence permit to lecture and/or conduct research on a Fulbright grant.

For a spouse, in his/her OLE_PH1, in section C 5, the same information should be added, i.e. that you are a spouse of a Fulbright Scholar grantee. The same information should be added at the

OLE_PH4 for each child.

Employer information

In the section where you are asked to write employer information such as name of the employer and company number, please use the following Fulbright Finland Foundation information:

Fulbright Finland Foundation
Company number: 2771106-4
Address: Hakaniemenranta 6
Postal code:  00530
City: Helsinki

Type and duration of residence permit (section A, point 1.4)

Unless you apply for the residence permit for a longer period, the consulate will use the grant dates in the “Grant Authorization” document as the dates of your residence permit.

Please remember, that you need to have a valid insurance policy for the entire stay. The ASPE only covers the dates marked in your “Grant Authorization” document and it is only valid in Fulbright-related travel during your grant period.

If you apply for the residence permit for a longer period than the length of your Fulbright grant, you need to show that you have sufficient funds to support yourself during your stay. Supporting documents may include a statement from your home university on a sabbatical pay, evidence of personal savings, letter from your host university indicating that housing is available to you for the additional time as well, etc. You should also indicate the reason why you wish to stay in Finland beyond the grant period. Use the space in the section B, point 3.1 (section C, point 5 may also be used for this purpose). For instance, traveling and getting to know other parts of Finland should be a valid reason, since one purpose of the Fulbright program is to increase your knowledge of Finland and its regions and culture.

Address in Finland (section A, point 1.3).

If you do not yet have the address, you can fill out the address of your host institution.

2. Two passport sized photos The photos must follow the passport photo guidelines issued by the police. Incorrect pictures cannot be accepted.
3. Valid passport Make sure the U.S. passport is valid for the entire period you will stay in Finland. The Fulbright grant does not cover expenses related to passport fees.
4. FULBRIGHT Documents

This means both of the following:

  • Award letter sent by the J. William Fulbright Foreign Scholarship Board (FFSB) in Washington, D.C.
  • Grant Authorization issued by the Fulbright Finland Foundation (for teachers by the IIE) and signed by you.

Please note, that the “Grant Authorization” document also gives the required information detailing your allowance, the duration of your stay and the details of your duties.

Additional proof of funds may be requested, for example, if you are extending your stay in Finland beyond the grant dates. Please provide proof of all financial support available to you for your period in Finland (personal savings, sabbatical pay, etc).

Please note, that you also must include with your residence permit application a signed Hosting Agreement which you need to request from your host institution.

5. If your family is joining you to Finland, a separate OLE_PH1 and/or OLE_PH4 form needs to be filled out for each dependent

A spouse also needs to fill out form OLE_PH1 and child a form OLE_PH4. Grantee and spouse need to create their own accounts on the Enter residence permit application system and use their own separate email addesses for that.

If your spouse is applying to join you in Finland, a legalized copy of your marriage certificate should be attached to the application. If your children are applying with you, please attach legalized copies of their birth certificates and legalized signatures by both custodians.

Also, the grantee must fill the form PK1_plus for each child.

You are usually asked to show the the original versions of your marriage certificate and children's birth certificates at  the Application Center. Please hold on to the original documents and take them with you when traveling to Finland. You will be asked to show them at the local Register Office when in Finland.

6. Processing fee

A processing fee is charged for the residence permit application. Pay the processing fee with a credit card or the online bank credentials of a Finnish bank. Personal checks are NOT accepted.

Your Fulbright grant does not provide for expenses related to the residence permit fees.

7. Visit to the Application Center

You need to make an appontment to visit a Visa Application Center to verify your identity. You will also be fingerprinted for a biometric residence permit card at the Center.

Please see instructions on what to bring with for the appointment at the VFS Global website. Make sure that your passport is valid for your entire stay in Finland or longer.

Please note, that you may be requested additional documents, if needed.

Fulbright Specialists

Fulbright Specialists generally spend 14-42 days in Finland. For visits shorter than 90 days no visa or residence permit is required. A Specialist may extend his/her stay in Finland beyond the Specialist program dates for professional or personal reasons, such as continued cooperation with the department or tourist travel. The Specialist is required to notify Fulbright Finland of any such plans. In such cases, if the stay in Finland or other Schengen countries exceeds 90 days, please refer to instructions for Fulbright scholars (above). The CIES Specialist grant will not cover any extensions to the program. The Specialist and/or the Finnish host department are/is responsible for any additional costs.

New Century Scholar Grantees

The NCS grant includes an international research visit component. If the NCS scholar’s stay in Finland and other Schengen countries does not exceed 90 days, no visa or residence permit is required. If the stay exceeds 90 days, please refer to instructions for Fulbright scholars (above).

Fulbright Students

All participants in the Fulbright U.S. Student Program whose stay in Finland exceeds 90 days must apply for and receive a residence permit before entering Finland. Dependents accompanying the grantee for more than 90 days must also have a valid residence permit.

If your Fulbright acceptance is conditional upon receiving a letter of admission from a Finnish university, the Finnish Immigration Service advices not to submit the residence permit until you have received the university admission letter.

IMPORTANT!
Make sure that you fill in the correct residence permit application. Please take a note of the regulations provided to us below by the Finnish Immigration Service Migri concerning residence permits for Fulbright U.S. Student grantees and apply the correct permit that is applicable to your individual situation.
A) Fill in the application for residence permit for studies (OLE_OPI) if you come to Finland to complete a full Master's degree. Also, if you are registered as a Master's student in a U.S. university or elsewhere and you come to Finland to complete part of your Master's degree studies/reseach to Finland, you need to fill in the application for residence permit for studies. Please see the instructions below.
B) Fill in the application for the residence permit for scientific research (OLE_TUT) if you come to Finland to complete a full Doctoral degree or you come to Finland to conduct your Doctoral research for one year. Please see above the instructions for filling in the scientific research residence permit application.

C) Those grantees that have completed a Bachelor's degree and whose main focus in Finland is to conduct research and possible to take few courses and who are not registered in a university in the U.S. or elsewhere while in Finland, need to apply for the residence permit for other grounds (OLE_MUU) according to the instructions given to Fulbright Finland by the Finnish Immigration Service Migri. Please see the application instructions here.

If you are asked to write employer information in the residence permit application such as name of the employer and company number, please use the following Fulbright Finland Foundation information:

Fulbright Finland Foundation
Company number: 2771106-4
Address: Hakaniemenranta 6
Postal code: 00530
City: Helsinki

Documents needed for the "permit for studies" and "permit for employment of another kind" application (case A and C):

1. Completed application form for a residence permit
form OLE_OPI

To fill out the online residence permit application, you will first need to create a user account at the EnterFinland website:
https://enterfinland.fi/eServices/info/studypermit

If your family is joining you to Finland, separate forms need to be filled out for each dependent. A spouse also needs to fill out form OLE_PH1 and children the form OLE_PH4. In addition, the grantee must also fill the application PK1_plus for his/her spouse.

Please note that each family member will need to have a separate user account. (All the family members will be connected together).

Please make sure you fill out all sections of the residence permit form. The application will not be processed with inadequate information.

Please take note of the following additional instructions for Fulbright grantees:

Population register and the personal identity code

Please remember to request that your personal information is recorded in the Finnish Population Information System by ticking a box that addresses this matter in the residence permit application. This way you will receive a Finnish personal identity code at the same time as you are issued with the permit and this will make many practicalities easier for you in Finland.

Information on the studies

Please mark on the residence permit application that you are a Fulbright grantee.

For a spouse, in his/her OLE_PH1, please in section A, point 1.1, choose “marriage, co-habitation or registered relationship between two people of the same gender.” The same information should be added at the OLE_PH4 for each child.

Type and duration of residence permit

Unless you apply for the residence permit for a longer period, the consulate will usually use the grant dates in the “Grant Authorization” document as the dates of your residence permit.

Please remember, that you need to have a valid insurance policy for your entire stay in Finland. The ASPE only covers the dates marked in your “Grant Authorization” document and it is only valid in Fulbright-related travel during your grant period.

If you apply for the residence permit for a longer period than your Fulbright grant, you need to show you have sufficient funds to support yourself during your stay. Supporting documents may include evidence of personal savings etc. You should also indicate the reason why you wish to stay in Finland beyond the grant period. For instance, traveling and getting to know other parts of Finland should be a valid reason, since one purpose of the Fulbright program is to increase your knowledge of Finland and its regions and culture.

Address in Finland

If you do not yet have an address, please include information on your housing plans (such as details on your application submitted to student housing). In such a case, you should also include the address of your host institution.

2. Two passport sized photos The photos must follow the passport photo guidelines issued by Migri. Incorrect pictures cannot be accepted.
3. Valid passport Make sure the U.S. passport is valid for the entire period you will stay in Finland. The Fulbright grant does not cover expenses related to passport fees.
4. Hosting agreement/acceptance letter from your host University Please include the hosting agreement signed by you and your host institution (student researcher)/acceptance letter (degree student) from your host university.
5. FULBRIGHT Documents

This means all of the following:

  • Awards letter sent by the J. William Fulbright Foreign Scholarship Board (FSB) in Washington, D.C.
  • The Grant Authorization issued by the Fulbright Finland Foundation and signed by you,

Please note, the “Grant Authorization” also states your grant amount, so you do not need a separate statement regarding your income for your grant period. It also serves as a written proof of your scholarship and ASPE coverage.

Additional proof of funds may be requested, for example, if you are extending your stay in Finland beyond the grant dates or your study program in Finland includes tuition costs, and thus your Fulbright award may not be sufficient.

6. Written proof of your housing arrangements in Finland Please provide proof of your housing arrangements.
7. Proof of comprehensive health insurance coverage Provide the Application Center your Fulbright Grant Authorization and Terms and Conditions documents, which includes information on your ASPE benefit. Please also provide information of any additional insurance policy you may have.
8. Processing fee

A processing fee is charged for the residence permit application. Pay the processing fee with a credit card or the online bank credentials of a Finnish bank. Personal checks are NOT accepted.

Your Fulbright grant does not provide for expenses related to the residence permit fees.

9. If your family is joining you to Finland, a separate form needs to be filled out for each dependent.

A spouse also needs to fill out form OLE_PH1 and child a form OLE_PH4. Grantee and spouse need to create their own accounts on the Enter residence permit application system and use their own separate email addesses for that.

If your spouse is applying to join you in Finland, a legalized copy of your marriage certificate should be attached to the application. If your children are applying with you, please attach legalized copies of their birth certificates and legalized signatures by both custodians.

Spouse: OLE_PH1

Child: OLE_PH4

Also, the grantee must fill the form PK1_plus for each child.

You are usually asked to show the the original versions of your marriage certificate and children's birth certificates at  the Application Center. Please hold on to the original documents and take them with you when traveling to Finland. You will be asked to show them at the local Register Office when in Finland.

11. Visit to the Application Center

You need to make an appointment to visit a Visa Application Center to verify your identity. You will also be fingerprinted for a biometric residence permit card at the Center.

Please see instructions on what to bring with for the appointment at the VFS Global website. Make sure that your passport is valid for your entire stay in Finland or longer.

Please note, you may be requested additional documents, if needed.

Further Information on Residence Permits: The Finnish Immigration Service