The host institution may arrange for lecturers and research scholars to be met upon arrival by a university or department representative. If arrival assistance is desired, please request help directly from your host institution and provide the appropriate arrival information (date, time, flight number and airline) well in advance. You can also be met by your Fulbright Buddy or a possible university tutor at the airport.
What To Do Right After Arrival?
Please follow the steps below upon arrival to Finland. The steps are described in more detail manner below the list.
- Visit the Digital and Population Data Services Agency DVV where you will be registered to the Finnish Population Register and where you can make the notification of move for mailing purposes
- Open a bank account
- Set up a phone connection
- Come say hi to us at the Fulbright Finland Foundation!
Visiting the Local Digital and Population Data Services Agency DVV
To register with the Digital and Population Data Service Agency/Finnish Digital Agency DVV (previously called "maistraatti"), you need to personally visit the Agency where your details will be entered into the Finnish Population Information System. Please see the registration of a foreigner section on DVV's website.
From DVV, you will receive a Finnish personal identity code/social security number (henkilötunnus) as well as an extract from the Population Register System with your information. This is a document needed, for example, when opening a bank account in Finland. You need the identity code when you use the services of the authorities and sometimes also with private companies in Finland. Basically, you usually need the identity code to be able to live and operate in Finnish society.
NB! Please note that some of the grantees may already have the Finnish ID number when arriving in Finland, if they applied for the Finnish residence permit through a Finnish Consulate in the U.S. (and not through the VFS Global Center).
Registering with DVV also allows you to receive considerable discount from local bus pass, for example, for those living in Helsinki. Thus, it is important to register with the Agency at the very beginning of your stay in Finland. Please note that the registering procedures may vary between local DVV offices.
NB! When visiting DVV, make sure that you tell at the Agency that you also want to make the notification of move (muuttoilmoitus) to Finland to your new address. You might not be asked about it if you don't bring it forward yourself. This way you do not need to make a separate visit to the Post office.
Do I Need an Appointment?
Usually, Fulbright grantees have visited the Agency without making an appointment as the appointment is not required by Agencies located in bigger cities where the grantees most often are staying in. However, now during the COVID pandemic, DVV has started to request clients to make an appointment. You can make the appointment online on DVV's website.
What Do I Need to Take Along?
At DVV, you will need to present the following documents:
- a signed form called Registration information of a foreigner. You will find the form here: https://dvv.fi/en/foreigner-registration
- residence permit card
- Fulbright documents and university invitation letter (scholars) or university letter of attendance (students)
- If your spouse and children have moved with you to Finland, take also your marriage certificate and children's birth certificates to DVV. Please note that the marriage certificate and birth certificates need to be legalized.
What Happens After Registering?
When the registration has been completed, the Agency informs you about it either by mailing an extract from the Population Information System to your Finnish mailing address or emailing it to you. This extract includes your Finnish ID number. Sometimes it might be possible to receive the document already during your visit to the Agency.
What Is My Information Used For?
Among other things, the registered information is used in the organization of elections, for taxation, health care, juridical administration and statistical purposes. More information on the personal identity code, registration purposes and privacy protection with the registration can be acquired from directly from DVV.
Notification of Move
Making a notification of move (muuttoilmoitus) is required whenever you move to Finland and inside Finland. This way your mail will be delivered to you to the correct address. You can make the notification of move at DVV or at the Post office.
The easiest is to make the notification of move at DVV at the same time you visit the the Agency in order to be registered for the Population Register.
Please note that the Finnish personal identity code is not compulsory information when making notification of move though it is asked in the form. This means that you can submit the notification of move, before you receive the actual Finnish personal identity code. You can fill in the notification of move online, but then you would need to already have received your Finnish identity code.
Consult your host university
Many lecturers have their housing arranged for them by their host universities, who may take care of the change of address notification for you. Please consult your host to find out if this has already been done. If you are living in student housing, the university housing department will usually do the notification on your behalf, but it is important to double check it.
Moving in Finland
If you change your address during your stay in Finland, submit your notification of move each time you move. After registering with the local Digital Agency and making notification of move, your new address will be automatically forwarded to several authorities, organizations and companies.
When you leave Finland
Remember to complete a Change of Address Form at the end of your grant period. Based on the change of address, the Finnish Post will forward regular letters weighing up to 50 g to your new address abroad. Other items will be returned to the sender or processed as undeliverable items. If you order a paid Posti Relocate service, your letters weighing up to 250 g will be forwarded to your new address abroad. (Information as of January 23, 2020).
Open a Bank Account
Read more about opening a bank account and grant payments during your Fulbright term in Finland.
Set up Your Phone Connection
Read more about setting up a phone connection.