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Reporting During Grant Term

U.S. State Department requires all Fulbright offices to have the most up-to-date contact information of the grantees in the specific country. We need to be able to reach you in case of emergency, and sometimes there are also great opportunities that come up on short notice and we would like to inform you about them immediately. 

​Keeping the Fulbright Finland Foundation Updated

Remember to notify the Fulbright Finland Foundation in case you are

  • Traveling outside Finland
  • Moving or your contact information changes
  • Offered an honorarium or other salary during your grant period. Please note that Fulbright U.S. Student grantees need a prior approval from the Fulbright Finland Foundation before accepting a job offer.

Keep you program coordinator also updated if you have any problems or questions during your stay in Finland. When you are in contact with IIE/IREX, remember to cc your program coordinator in the email.

Traveling During Your Fulbright Term

Get in contact with your Fulbright program coordinator before any travels!

Grantees cannot travel during compulsory Fulbright Finland Foundation events and other engagements. According to the IIE Terms and Conditions, “as a general rule, grantees are permitted a cumulative total of 14 days of personal travel within and outside of the host country, excluding weekends, national and/or religious holidays in the host country, and depending on the host country policies. The Fulbright Commission in the host country may permit more than 14 days of personal travel. The grantee must obtain prior approval for all personal travel from the Fulbright Commission, which may consult with ECA before granting approval”.

Before traveling

  • Before making travel plans, talk to your host and make sure that the timing of your travel is suitable for your host in Finland and that it does not negatively impact on your Fulbright project.
  • Contact your Fulbright Finland  Foundation program coordinator well before traveling to inform them about your travel details and to find out whether the travel has any effect on your grant. According to the IIE Terms and Conditions "the grantee must obtain prior approval for all travel from the Fulbright Commission, which may consult with ECA before granting approval". FDAT program participants will additionally need to consult IIE before any travel out of the country.
  • Inform your Fulbright Finland Foundation program coordinator the exact dates of your travel, the destination and your contact information while traveling. The Foundation is required by the U.S. Department of State to be aware of grantees’ whereabouts.

If your travel is not Fulbright-related, your ASPE insurance will not be valid during the travel and you must acquire other insurance. If the travel is a combination of Fulbright-related and personal travel, the Fulbright Finland Foundation needs to consult IIE and U.S. State Department to determine the effect on ASPE coverage.
Be sure to check the visa requirements of the country you will visit.

Travel in European countries

U.S. citizens can travel to most European countries as tourists usually for a maximum of 3 months, based on European Union regulations or Schengen Convention. Please note that the European Union and the Schengen area are two different zones and include different countries. Before planning travel to other European countries, always check the traveling regulations for U.S. citizens with the country’s immigration officials. Do take your passport and residence permit along when traveling inside Schengen or EU area.