Travel, Accommodation & Reimbursements

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To assist us in managing the budget of the event we ask that you buy your travel tickets as soon as possible. 

Travel

If you are located outside of the capital region, the Fulbright Finland Foundation will reimburse your bus/train travel expenses and will book and cover one hotel night for you (the overnight of November 23-24 at the Hotel in Helsinki), as long as you participate in the potluck dinner on Thursday evening. You are responsible for paying your public transportation tickets within the capital region.

The to-and-from Helsinki travel expenses for family members must be covered by the grantees. Students, please use your student ID cards for your travel discounts. Due to the VR ticket pricing renewal, a maximum of 150 € will be covered per grantee. 

Also, please know that we, unfortunately, cannot reimburse any costs which may occur from changing your tickets, purchasing cancellation insurance, or buying extra services e.g. the seat next to you or a cabin.

If you are planning on joining the visit to Fazer Visitor Center please plan to arrive to Helsinki by 11:00!

Accommodation (Scandic Hotel Hakaniemi)

Remember to take your passport with you!

Fulbright Scholar Program grantees: you will be accommodated in one person rooms. If you have family members accompanying you, please note that only one room per family will be covered (rooms take max 3 people). If additional rooms are needed, they will be at your own expense.

Fulbright Student Program grantees: you will be accommodated in two person rooms, shared with another student Fulbrighter. If you want to have a single room, or if additional rooms are needed (for family members), the extra costs will be at your own expense. If you agreed with another student to share a room, please let us know the person's name in the registration form. 

If you wish to stay additional nights at your own expense, feel free to contact the hotel directly at [email protected]. We recommend doing this after November 4, after the name list has been sent to the hotel. You can mention that you're in the Fulbright Finland Foundation group reservation, and would like to be accommodated in the same room as on November 23-24.

Since these events are voluntary, we are unfortunately unable to cover any other accommodation expenses. 

Please check with your Fulbright Fellows in the capital area to see if they can accommodate you. If you yourself are based in the Helsinki region and can accommodate a Fulbrighter or two, please do let us know!

Travel Reimbursements

If you wish to be reimbursed for your journeys to and from Helsinki for the events, please submit your original and/or electronic tickets to us by using this SurveyMonkey by Sunday December 3, 2023 at the latest. 

Please note that regardless of the date of the final payment you are required to send your travel tickets and receipts by the deadline after each event. This is because Fulbright Finland Foundation needs the receipts in order to close the accounting for each of the events. If you do not want to submit you banking details in the Survey, you can write "sent separately" in the survey.

Please know that we unfortunately cannot reimburse any costs which may occur from changing your tickets, booking a ticket in the extra class, for a seat above the restaurant cart, or any other extra expenses.

As we cannot cover public transportation in the Capital Region, we recommend you purchase an HSL day ticket for 1 or 2 days for the zones AB. A day ticket is valid for 24 hours from the first use.

If you have any questions about accommodation or travel, please contact Heidi Tiainen at [email protected]!